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E-Arşiv Portalına Başvuru Nasıl Yapılır ve Mali Mühür Nasıl Alınır?


What is e-arşiv and why you need it




If you are a business owner or a freelancer in Turkey, you might have heard of e-arşiv, which is an electronic invoicing system that allows you to create, send, store, and report your invoices digitally. But what exactly is e-arşiv and why do you need it? In this article, we will explain everything you need to know about e-arşiv, how to use it, and what are the benefits of using it.




e arşiv


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What is e-arşiv




E-arşiv (short for elektronik arşiv or electronic archive) is a system that enables you to issue, deliver, and archive your invoices electronically, without the need for printing or mailing them. E-arşiv is part of the broader e-invoicing system in Turkey, which also includes e-fatura (electronic invoice) and e-irsaliye (electronic delivery note).


E-fatura is mandatory for certain taxpayers who have a gross sales revenue of more than 5 million TL in the previous year or who are engaged in certain sectors such as oil, tobacco, alcohol, etc. E-irsaliye is mandatory for taxpayers who use e-fatura and who deliver goods or services within Turkey. E-arşiv, on the other hand, is optional for most taxpayers, except for those who sell goods or services online or who issue invoices to end consumers who are not registered in the tax system.


The benefits of e-arşiv




Using e-arşiv has many advantages over using paper invoices, such as:


  • Reducing costs: You can save money on paper, printing, postage, storage, and labor costs by using e-arşiv.



  • Increasing efficiency: You can create and send your invoices faster and easier by using e-arşiv portal or integrating your accounting software with it.



  • Improving security: You can protect your invoices from loss, damage, theft, or fraud by using e-arşiv.



  • Enhancing compliance: You can comply with the legal requirements and regulations regarding invoicing by using e-arşiv.



  • Supporting sustainability: You can reduce your environmental impact by using less paper and resources by using e-arşiv.



The requirements for e-arşiv




To use e-arşiv, you need to have the following:


  • A tax identification number (TIN) or a value-added tax (VAT) number



  • A digital certificate or an electronic signature



  • An internet connection and a compatible device



  • An account on the e-arşiv portal or an integration with your accounting software



How to use e-arşiv portal




E-arşiv portal is a web-based application that allows you to create, send, receive, store, and report your e-arşiv invoices. You can access the portal from any device with an internet connection and a web browser. Here are the steps to use the portal:


How to apply for e-arşiv portal




To apply for e-arşiv portal, you need to follow these steps:


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  • Go to [4]( and fill out the application form with your personal and business information.



  • Upload your digital certificate or electronic signature file and agree to the terms and conditions.



  • Submit your application and wait for the approval from the Revenue Administration (GİB).



  • Once approved, you will receive an email with your username and password for the portal.



How to create and send e-arşiv invoices




To create and send e-arşiv invoices, you need to follow these steps:


  • Login to the portal with your username and password.



  • Click on the "Create Invoice" button and fill out the invoice details, such as the invoice number, date, recipient, items, prices, taxes, etc.



  • Sign the invoice with your digital certificate or electronic signature and click on the "Send Invoice" button.



  • The portal will generate a unique identification number (UUID) for your invoice and send it to the recipient's email address or mobile phone number.



  • You can also download or print a copy of your invoice for your records.



How to manage and report e-arşiv invoices




To manage and report e-arşiv invoices, you need to follow these steps:


  • Login to the portal with your username and password.



  • Click on the "Invoice List" button and view your sent and received invoices, sorted by date, status, amount, etc.



  • You can also search, filter, edit, delete, or resend your invoices from this page.



  • To report your invoices, click on the "Reports" button and select the type of report you want to generate, such as summary, detail, tax, etc.



  • You can also export or print your reports in various formats, such as PDF, Excel, XML, etc.



Frequently asked questions about e-arşiv




Who can use e-arşiv portal?




E-arşiv portal is available for any taxpayer who wants to issue electronic invoices in Turkey. However, some taxpayers are obliged to use e-arşiv portal, such as:


  • Taxpayers who sell goods or services online or through electronic platforms



  • Taxpayers who issue invoices to end consumers who are not registered in the tax system



  • Taxpayers who voluntarily opt for e-fatura or e-irsaliye systems



What are the advantages of e-arşiv portal over paper invoices?




E-arşiv portal has many advantages over paper invoices, such as:


  • Reducing costs: You can save money on paper, printing, postage, storage, and labor costs by using e-arşiv.



  • Increasing efficiency: You can create and send your invoices faster and easier by using e-arşiv portal or integrating your accounting software with it.



  • Improving security: You can protect your invoices from loss, damage, theft, or fraud by using e-arşiv.



  • Enhancing compliance: You can comply with the legal requirements and regulations regarding invoicing by using e-arşiv.



  • Supporting sustainability: You can reduce your environmental impact by using less paper and resources by using e-arşiv.



How can I access my e-arşiv invoices?




You can access your e-arşiv invoices from the portal by logging in with your username and password. You can also access them from your email or mobile phone if you have received them from the sender. You can also request a copy of your invoice from the sender if you have lost or deleted it.


How can I cancel or correct my e-arşiv invoices?




You can cancel or correct your e-arşiv invoices from the portal by logging in with your username and password. You can only cancel or correct your invoices within 7 days of issuing them. You need to create a new invoice with the correct information and send it to the recipient. You also need to inform the recipient about the cancellation or correction of the invoice.


How can I integrate my accounting software with e-arşiv portal?




You can integrate your accounting software with e-arşiv portal by using an application programming interface (API) provided by GİB. You need to register your software with GİB and obtain an API key. You also need to ensure that your software meets the technical specifications and standards required by GİB. You can find more information about the API integration on [5](


Conclusion




E-arşiv is an electronic invoicing system that allows you to create, send, store, and report your invoices digitally, without the need for printing or mailing them. E-arşiv is part of the e-invoicing system in Turkey, which also includes e-fatura and e-irsaliye. E-arşiv is optional for most taxpayers, except for those who sell online or to end consumers. E-arşiv has many benefits, such as redu


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